Stadhampton Village Hall at St John's
Stadhampton now has a new village hall facility within St. John's Church, which is available for hire.
The church interior has been converted to offer a comfortable, attractive, high quality space.
While still being used for church services (which are now far more comfortable!), the building can also be hired to host a wide range of activities and events.
- Comfortable and flexible seating for up to 100 in 'cinema' mode and 60 seated at tables
- Toilet facilities including an accessible toilet and baby changing facilities
- Kitchen, including crockery, hob, oven, micrwave, refridgerator and dishwasher
- Disabled access
- Underfloor, zone controlled heating
- Free Wifi
- Digital projector, screen and DVD player, with inputs for laptop(VGA) and HDMI devices
- Audio system, mixer and CD/Memory stick player, with microphones and inputs for laptop/tablet/phone
|Christmas Card Sale||Christmas Market||Ramblers Meeting|
Hall hire : £15.00 per hour for commercial use, with reduced rate of £12.00 per hour for non-commercial use.
The hall is open between 8:30am and midnight (events take place between 9:00am and 11:30pm) from Monday to Saturday.
On Sunday the hall is unavailable until 12:00 noon.
For more information
For enquiries about booking the hall please contact
tel: 07970 975065
Village Hall Hiring Agreement
FOR THE VILLAGE HALL AT ST. JOHN’S, STADHAMPTON (The Village Hall)
By statute the Parochial Church (PCC) is responsible for the financial affairs of the church and the care and maintenance of the church fabric and its contents. The Management Committee is working on behalf of the PCC.
The PCC through the management committee:
- Shall not be held in any way responsible for the loss, damage, theft or accident to persons or their property within the village hall beyond its legal responsibility as owner of the building.
- Will always endeavour to provide premises safe for public use.
- Will reserve the right not to accept any bookings deemed unsuitable for a Church building.
The Village Hall will be unavailable for hire between 9.00am and 12.00noon on Sundays. It is available for hire from 8.30am to midnight from Monday to Saturday with events taking place from 9.00am to 11.30pm.
Through this written hiring agreement, the management committee requires all Hirers to comply with these terms and conditions of hire. A Hirer's signature will be deemed as acceptance of these terms and conditions.
The Booking Clerk will draw the attention of all Hirers to these terms and conditions, to acquaint Hirers with the locations and use of the fire and first aid emergency equipment, evacuation procedure and to the need for the Hirer to avoid the creation of any public nuisance during the event for which they are responsible.
TERMS AND CONDITIONS OF HIRE
No agreement or contract of hire will exist until the application has been approved and confirmed by the Booking Clerk. The contract will be terminated if all payments are not made before the hire date (unless an alternative arrangement has been made and approved). Applications from persons under the age of 18 will not be accepted.
Cost Of Hire
The management committee reserves the absolute right to refuse or cancel a booking at its own discretion. In addition, it may occasionally be necessary to cancel a booking for funerals.
For ‘one off events’ cancellations by the Hirer must be notified in writing to the Booking Clerk at least one month before the date in order to receive a refund of the deposit.
When a Hirer intends to sell alcohol at an event THE HIRER must submit an application for a Temporary Event Notice (TEN) to the appropriate authority. If a TEN is approved the Hirer must submit the license number and a copy of the receipt to the Booking Clerk before the event takes place.
Alcohol is not to be supplied to anyone less than 18 years of age. Alcohol is not to be supplied to anyone who appears to be drunk or who is buying for someone who appears drunk. Drunk and disorderly behaviour must not be permitted.
Illegal substances are not to be brought into the premises.
Safety And Security Of Premises And Persons
Security Keys The Hirer is responsible for arranging the collection and return of the keys and their safe keeping whilst in the Hirer's possession. The building is never to be left unlocked and unattended.
Smoking All rooms and areas within the building are designated No Smoking areas. The designated smoking area is outside the north door (the external door nearest to the kitchen) and smoking is not permitted elsewhere.
Fire Exits All fire exits are not, under any circumstances, to be obstructed by furniture or other items.
Access To Premises The Hirer is also responsible for maintaining the security of the premises during the period of hire, ensuring that only those with a legitimate connection with the Hirer or those authorised by the management committee have access.
Electrical Equipment The Hirer is responsible for ensuring that any electrical equipment they intend to bring in to use on the premises has passed and been labelled as passed its Portable Appliance Test (PAT) for electrical safety within the last 12 months.
Excessive Noise The Hirer shall ensure that the minimum of noise is made on arrival and departure particularly late at night. Car doors, music with a heavy beat and loud talk can disturb local residents. The Hirer shall ensure that noise produced by the event shall not cause a nuisance. Failure to do so will result in the non return of the deposit fee.
Car Parking The Hirer is solely responsible for the behaviour of all people attending the function and for ensuring that any vehicles are parked in such a way as not to cause obstruction or nuisance to nearby residents.
First Aid There is a first aid box in the kitchen and the Hirer is responsible for the provision of first aid. Any injuries must be reported to the Booking Clerk.
Child and Vulnerable Persons Policy The Hirer is responsible for ensuring that all events (other than private parties) involving children and/or vulnerable persons have a suitable child and vulnerable persons policy in place prior to the event to and ensure all relevant guidance and regulations are complied with.
Closing And Vacating The Premises
Time All entertainment must have ceased and guests have vacated the premises no later than
11.30pm and cleaning up completed by 12 midnight (unless by special arrangement with the management committee).
Breakages and Damages The Hirer is responsible for all damage to the building, equipment, furniture and property in the building or grounds occurring during the period of the hiring, or while people are entering or leaving the building pursuant to the hire, however, and by whomsoever caused. The Hirer will be responsible for replacement ‘as new’ of any equipment, furniture or property and the full cost of making good any damage to the building or grounds, fixtures and fittings.
Cleanliness The Hirer shall ensure that the premises are left in a clean and tidy condition for the next Hirer. This shall include
- toilets being left in a reasonable condition of cleanliness
- all spillages cleaned up
- tables and chairs being wiped down and put away
- all rubbish cleared away and disposed of by the Hirer. Failure to do so will result in cleaning costs being charged to the Hirer.
Security The Hirer shall ensure that the premises are left safe and secure with
- all doors and windows closed
- all electrical and other appliances turned off
- a 'walk-around' check to ensure that all persons have left the property.
Full payment is due 14 days before the event. For ‘one off’ events, a returnable deposit of £100 will be taken at the time of booking. This will be returned at the end of the hire if no damage/extra cleaning is caused and there are no complaints of noise from neighbours.
The name and signature of the applicant on the hire application form shall be deemed to have accepted these terms and conditions for hire
The Village Hall at St. John’s, as the name implies, is an integral part of a fully functioning Church and Hirers and their guests are expected to respect this.